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Overview

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The Office of the Controller of Examinations was established in the year 2015 after the College obtained Autonomy Status. This office is vested with the responsibility of organizing and conducting the Continuous Assessment Tests and Summative Examinations for all Under Graduate and Post Graduate Programmes offered by the Institution. The office of the Controller of Examinations promotes centralized examinations and valuation. It also has the responsibility for maintaining the overall examination records of all the students, register of graduates, issue of Grade Sheets and conduct of Convocations. The Office of the Controller of Examinations is headed by a Controller of Examinations assisted by Assistant Controllers of Examinations and supporting Staff.

Office of Controller of Examination

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Dr. B. Makesh Kumar

Controller of Examinations

Associate Professor & Head

Department of Botany

Assistant Controller of Examination

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Mrs. D. Jeyabharathi

Assistant Controller of Examinations

Assistant Professor

Department of Computer Science

Office Staffs

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Mrs. J.Akila

Office Staff

Mr.M.Muthukumar

Office Staff

Ms.V.Sutha

Office Staff

Mr. A.Devasahayaraj

Office Staff

Examination Procedure

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Continuous Assessment will be conducted in every semester for 25% of marks. The pattern for internal tests are as follows:

Continuous Assessment Tests 15 Mark
Quiz/Seminar 5 Marks
Assignment 5 Marks

External (Semester) examinations will be held in November and April for the odd and even Semesters respectively for 75% of marks. External question paper consists of:

Part – A Multiple Choice Questions 10 Mark
Part – B Paragraph questions 35 Marks
Part – C Essay type questions 30 Marks
  • External Examinations are conducted in Three modes - Written, OMR, Computer Based Examinations.
  • Application for the semester examinations will be issued to the students from the Office of the Controller of Examinations.
  • Students should verify the details in the application such as name, register number and the title of the papers and their codes.
  • Students should pay the examination fees in the college office.
  • The application, signed by the student and forwarded by the Head of the Department, must be submitted to the Office of the Controller of the Examinations on or before the due date.
  • Late applications will not be accepted on any circumstances.
  • Hall tickets will be issued to the students by the college after producing the “No Dues” Certificates. It is Mandatory for the students to bring the Hall Ticket and Identity Card for all examinations.

Theory and Practical Marks

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Examinations Level Maximum Internal Marks Maximum External Marks Minimum Internal Pass Marks Minimum External Pass Marks Total Pass % in [Int+Ext] Marks
Theory UG 25 75 - 27 40
Theory PG 25 75 - 34 50
Theory M.Phil 25 75 - 34 50
Practical UG 40 60 - 21 40
Practical PG 40 60 - 27 50

Outgoing students who have arrears in the final semester examinations (i.e VI the Semester in UG) can appear for the same during June supplementary examinations provided they have passed all the papers upto 5th Semester Examinations.





Examination Schedule

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Forms

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S.No Description Download
01 Revaluation Form
02 Condonation Form
03 Supplementry Form

End Semester Examination Results Nov-2023

Designed, Developed and Maintained by Controller of Examinations
G.Venkataswamy Naidu College,Kovilpatti

IT Integration

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The entire examination process is information technology (IT) integrated.

All the process such as

  • Allotment of registration number
  • Getting internal marks from faculty
  • Attendance finalization
  • Exam application registration
  • Exam fee payment
  • Examination schedule
  • Seating arrangements for Examination
  • Question paper allotment to the setter
  • Valuation process
  • Remuneration processes for question setting and valuation
  • Result analysis and result publishing
  • Issuing semester examination mark sheets
  • Issuing consolidated mark sheets

Allotment of Registration number to the students

  • Once the admission for every academic year is closed, a 9-character alpha numeric registration number is allotted to all the admitted students.
  • The first two digits denote the year of admission, the third character states whether the student is admitted in regular stream or self-financing stream.
  • The fourth character indicates whether the student is undergraduate or postgraduate whereas the next two characters inform the department.
  • Last three digits are allotted alphabetically first to female students and then male students.

Internal Marks

  • The marks for continuous assessment are entered by subject handling staff through their individual login enabled in intranet within a stipulated period.
  • The same is verified and approved by their respective HOD’s in their login id.

Exam Application

  • After satisfying the attendance norms, the students are permitted to pay their examination for their current and arrear exams.

Examination Process

  • For all the registered subjects, question paper setting sent to qualified external faculty members from the database.
  • Number of question papers available, used, allotment date, received date, payment to question setters, quality of the question paper all these are monitored by Office of Controller of Examination by software.
  • Hall ticket will be given to eligible students at the last working week in that semester as per college calendar.
  • On every day of examination, attendance will be updated in examination software and dummy number will allotted immediately for valuation.
  • The scripts are valuation as per valuation procedure with external faculty members from the database.
  • The marks are enrolled immediately in software and get authenticate signature from the evaluator.

Result Publishing

  • Within 10 – 20 days from the last date of examination, the result will be published and same is displayed in college website and send to their registered mobile number.
  • The students can apply for revaluation, script within allotted time.
  • All the process being done by using software and thoroughly monitored by Office of Controller of Examination.

Certificates

  • After completing the exams successfully, except final semester students will get their mark sheet for the exam completed by software from the Office of Controller of Examination.
  • Final semester students will get their consolidated marks sheet and copy of same will sent to university for their provisional certificate and degree certificate.

Role of Honour

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Name From To
Controller of Examination
Dr. B. Makesh Kumar 03-08-2020 Till Date
Asst. Controller of Examination
Mrs.D.Jeyabharathi, Asst. Controller of Examinations – I 03-08-2020 Till Date

Contact Us

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For Examinations related queries, please contact

Office of Controller of Examinations

Office: +91 94422 36784

coeoffice@gvncollege.edu.in

COE: +91 99952 34431

ACOE: +91 +91 99941 70596



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